Rental fleet software that knows who owes you what.
FleetMan runs the money side of a vehicle rental or hire fleet — weekly rent, bonds, damage and GST invoicing — beside the fleet side of it: inspections, maintenance, and the rego and insurance dates that quietly expire on you.
Rent and arrears
One ledger per driver, and it balances
Rent is raised for you each week and posted when you approve it — nothing bills a driver behind your back. What is owed, what was paid and what is still outstanding comes from one place.
- A charge and a payment row per driver, with a running balance
- A payment settles the specific week it pays off, not just the oldest debt
- Grace period and late fee set per driver — including zero, to never charge one
- Late fees fold into the week they penalise instead of becoming a second debt
- Sequential GST tax invoices, numbered per organisation
- Refunds and chargebacks reverse in the ledger, so the books match your bank
- +$300.00
Rent charge
Mon 11 Aug
- −$300.00
Payment
Wed 13 Aug
Bonds and damage
What you held, and what you kept
A bond is only useful if you can show what came out of it and why. Damage is recorded against the vehicle, the driver and the deposit together.
Deposits held and drawn down
Record the bond you took, then the deductions against it. Each one keeps its reason, so the balance you return is explainable.
Damage with photos
Log damage by severity, attach the photos, and track it through to repaired — linked to the driver responsible and the deposit it comes out of.
Check-out and check-in
Inspect the car out and back in against a checklist covering exterior, interior, tyres and cleanliness, with the odometer and fuel level recorded.
Your drivers
They can answer their own questions
Every driver gets a login of their own, which is what stops the Saturday phone call asking what they owe.
Their ledger, not yours
A driver sees their own charges, payments and balance — the same rows you see, without access to anybody else's.
Pay by card, on their own
Drivers settle what they owe from their portal. Money lands in your bank account and your business name appears on their statement.
The agreement they signed
Your rental terms, in their portal, downloadable as a PDF. Edit the clauses and excess per organisation — every save keeps the previous version.
The cars themselves
Kept on the road, and kept compliant
A rental fleet earns nothing parked, and a lapsed rego costs more than the renewal did.
Expiry alerts
Rego, insurance, driver licence and inspection dates, flagged before they lapse rather than after.
Maintenance and work orders
Service history per vehicle, with work orders your mechanic completes in a portal of their own — free to them.
Odometer and service intervals
Track mileage over time and raise the next service against the reading rather than the calendar alone.
Who had which car, when
Look up the driver assigned to a vehicle on a given date — the question every infringement notice asks.
Why Australian matters
Built for how fleets are actually run here
Most fleet software is written for somewhere else and localised afterwards, which is where the GST goes wrong.
GST tax invoices
Invoices carry your ABN and are numbered in sequence per organisation, so they are a record you can hand to your accountant.
Inspections and compliance
Redbook inspections are tracked through sent and result, alongside the rego and insurance dates they sit next to.
Your money, your account
Card payments settle into your own bank account under your own business name. FleetMan never holds your funds.
Start with one car and one driver.
Add a vehicle, add a driver, and post their first week of rent. You will know within an afternoon whether it fits how you work.
A mechanic instead? FleetMan is free for you